CAREERS

VACANCY: FINANCIAL ADMINISTRATOR

SECTION A: JOB INFORMATION SUMMARY

Job title

WDB Training Trust Financial Administrator

Reports to:

Managing Director of WDB Training Academy Trust

 

 

 

Deadline for applications:

14th of February 2020

 

 

 

CV and cover letter to be sent to:

alvinam@wdb.co.za

 

 

 

 

SECTION B: PRIMARY PURPOSE OF THE JOB

The primary purpose of this position is to fulfilL the role of providing a full accounting function for the operations of a newly formed independent developmental training services entity within the Non-Profit environment. A suitable candidate must be able to work independently and implement efficient processes and systems as part of creating a fully functioning financial administration.

 

SECTION C: DETAILED KEY ACCOUNTABILITIES

Key Performance Areas

Tasks

Key Performance Measures

Accounting bookkeeping, processes and records

 

·       Check payment requisitions to authorised budget

·       Loading of payments and payroll deductions onto operational banking system

·       Set up of an orderly accounting filing system

·       Process cash book entries for all operational bank accounts.

·       Prepare bank reconciliations for all bank accounts

·       Prepare any accounting reconciliations necessary

·       Complete and accurate accounting records.

·       Functioning and up to date accounting system

Financial results reporting

·       Preparation of monthly financial results

·       Preparation of financial report to Trustees as and when required

·       Preparation of draft Annual Financial Statements

·       Timeous and accurate reports

Budgeting process

·       Prepare and manage an annual budget

·       Timeous complete budget

Taxation

·       Preparation of annual Income Tax return

·       Regular tax compliance certificate

·       Taxation matters completed timeously

Governance

·       Ensure all minutes and attendance registers are signed and updated and Resolution register is updated with all resolutions signed

·       Complete and updated governance records

Audit

·       Arrange and implement the external audit

·       Preparation of the audit file

·       Provide required information during the audit

·       Completed audit process

Fixed assets maintenance

·       Maintain the Fixed Asset Register

·       Reconcile Fixed Asset Register to Trial Balance

·       Mange an annual physical count of fixed assets

·       Accurate and complete Fixed Asset Register

Deal with all ad hoc requests

·       Assist Managing Director with all aspects of the financial management of the operations

·       Attend all Exco and management meetings

·       Manager evaluation

HR oversight

·       Maintain oversight of all HR financial matters

·       Manager evaluation

Soft Skills 

·       Maintain good working relationship with peers

·       Participation in office related initiatives

·       Manager evaluation

 

SECTION D: KEY RELATIONSHIP INTERFACES

 

Internal Relationships: All Staff

External Relationships: Suppliers, Auditors, SARS, External Stakeholders

 

SECTION E: SPECIFIC REQUIREMENTS

·       Occasional travel to operational field sites

·       Drivers licence.

SECTION F: DELEGATED FREEDOM TO ACT

Indicate the limits and controls on this position’s authority regarding expenditure, personnel decisions, changing policies or methods..

·       To follow processes outlined in the Finance policies of WDB Training Academy Trust

·       To adhere to the founding principles of WDB Trust in its object to eliminate poverty.

 

SECTION G: JOB SPECIFICATION

List of qualifications, experience, training and characteristics required for the job

Qualifications

B Comm in finance or accounting preferably

Experience

4-6 years accounting experience in NGO environment

 

SECTION H: COMPETENCY REQUIREMENTS

List of competencies and skill requirements for each job as per the organization’s business priorities (not a conclusive list)

Knowledge

Skills

Attributes/Abilities/Values

Pastel Accounting

Sage Payroll

Microsoft Excel

Microsoft Word

SARS E-filing

·       Good communication skills

·       Professional work ethic

·       Uphold missions and vision of WDB Trust

·       Ability to work quickly and accurately

·       Attention to detail

·       Ability to work to deadlines

·       Respect for confidentiality

·       High standard of integrity, honesty and reliability

VACANCY: TRAINING ACADEMY TRUST OPERATIONS MANAGER
SECTION A: SUMMARY

Job title

WDB Training Academy Trust Operations Manager

Reports to:

Managing
Director of WDB Training Academy Trust

 

 

 

Deadline to submit application

14th of February 2020

 

 

 

CV and cover letter to be sent to

alvinam@wdb.co.za

 

 

 

SECTION B: PRIMARY PURPOSE OF THE JOB

The primary purpose of this position is to fulfilL the role of providing a an integrated and aligned
training operation for of a newly formed independent developmental training services entity within the Non-Profit environment. A suitable candidate must be able to work independently and ensure project and process management is efficient and in accordance with good governance.

SECTION C: KEY PERFORMANCE AREAS

Identify training needs and training gaps in the organization

Monitor the best practice in the training area and introduces it in the organization

Evaluate the quality of training courses and implements improvements

Assess and manage the training needs of employee and guide them through the most appropriate training methods

Provide inputs into the training strategy and the development of specific training developmental plans

Optimize the training portfolio as specialized targets courses are offered to managers and employees

Plan training courses, sessions and manages and monitors the assigned training budget

Manage a training portfolio with external vendors

Cooperates with the external training vendors and delivers tailored training programs

Participate in meetings, and also training sessions to obtain information useful to training facility which integrates information into training program

Oversee the quality of training delivered sessions by external vendors

Builds the internal network of trainers and organizes, supports and monitor regulator Train the trainer sessions

Deal with all ad hoc requests:

Assist Managing Director with all aspects of the management of the organisation

Attend all Exco and management meetings

Soft Skills 

Maintain good working relationship with peers

Participation in office related initiatives

SECTION D: KEY RELATIONSHIP INTERFACES

Internal
Relationships: All Staff

External
Relationships: Training beneficiaries, Stakeholders

SECTION E: SPECIFIC REQUIREMENTS

·       Travel to
operational field sites.

SECTION F: DELEGATED FREEDOM TO ACT

·       To follow processes
outlined in the policies of WDB Training Academy Trust

·       To adhere to the
founding principles of WDB Trust in its object to eliminate poverty.

SECTION G: QUALIFICATIONS

Qualifications

B
Education or Business Administration degree

Experience

4-6
years’ experience in content and curriculum development

SECTION H: COMPETENCY REQUIREMENTS

Knowledge

Skills

Attributes/Abilities/Values

Microsoft End user suite

Excel

Word

PowerPoint

·      Good communication skills

·       Professional
work ethic

·       Uphold
missions and vision of WDB Trust

·       Ability to
work quickly and accurately

·       Attention
to detail

·       Ability to
work to deadlines

·       Respect
for confidentiality

·       High
standard of integrity, honesty and reliability

    

 

VACANCY: ADMINISTRATIVE SUPPORT

 

 

SECTION A: JOB INFORMATION SUMMARY

 

JOB TITLE

WDB Training Academy Trust Administrative Support

REPORTS TO:

Finance Administrator of WDB Training Academy Trust

Deadline for applications

 14th of February. Please send CV and cover letter to alvinam@wdb.co.za 

 

 

 

 

SECTION B: PRIMARY PURPOSE OF THE JOB

 

The primary purpose of this position is to provide Administrative Support to the TAT Manager.

 

SECTION C: DETAILED KEY ACCOUNTABILITIES

 

 

KEY PERFORMANCE AREAS

 

  • Answer and direct phone calls
  • Organise and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements for the team
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Research and creates presentations
  • Generate reports
  • Handle multiple training projects
  • Prepare and monitor invoices
  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels etc.  
  • Maintain computer and manual filing systems
  • Maintain fixed asset register
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Answer telephone calls and pass them on
  • Manage staff appointments
  • Oversee and supervise the work of any junior temporary staff
  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office

 

 

SECTION D: SPECIFIC REQUIREMENTS

 

REQUIREMENTS

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Proficient in MS Office

 

SECTION E: JOB SPECIFICATION

List of qualifications, experience, training and characteristics required for the job

 

QUALIFICATIONS

Degree or Diploma in Office Management

EXPERIENCE

At least 5 years of experience in the field or in a related area

SECTION F: COMPETENCY REQUIREMENTS

L

 KNOWLEDGE / SKILLS/ ATTRIBUTES/ABILITIES/VALUES

  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Analysis
  • Professionalism
  • Problem Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing Skills
  • Attention to Detail
  • Accuracy
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience
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